The second question you need to ask yourself is: Is it actionable? If it’s something you have to do periodically, you can create the corresponding routine (2). Now, when you are picking a date, you can see what you currently have in the Calendar for that day (3), so that you can foresee possible conflicts. If it is an event or an action that must be carried out on a specific date, click on the calendar icon on the left to assign the date (1). If it is a task, choose the appropriate verb to express the next step you should take. When clarifying, the first step is to answer the question what is it? What does that thing mean to you? What has to happen for it to become a resolved or completed issue? The answer must be clear and concrete, it can not give rise to different interpretations. To clear your inbox, click on the Clarify option in the main menu. In addition, this way so you treat all the captured items equally, without subjectively prioritizing before being clear about what each thing really means. So, when you are clarifying an item, the rest of the things do not interfere with your thinking. The best way to clarify is to dedicate a moment of the day to process all the captured stuff, one by one, in the order in which they were captured. Clarifying what we capture on a regular basis allows us to transform chaos into calm, freeing our mind from worries. Clarify means to transform an abstract thing into something concrete and evident: an action, a project, a delegated task, useful information, a possibility, or garbage. Tasks are not obvious in the knowledge work, they must be defined. It just means spending a couple of minutes on each item to establish what exactly it is, what is the next step (if any) to achieve the final result, when it is necessary to do it and what is needed for it. Clarifying the stuff you have captured is the second stage of the GTD workflow, and it is something you should do at least once a day (a couple of times a day if you have a lot of daily inputs).Ĭlarifying does not mean doing.
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